How to remove personal information from comments, METHOD 1 How to remove personal information using the Document Inspector, METHOD 2 How to remove personal information from comments using a macro (VBA), How to stop Word from changing the author of comments to "Author", More options for managing the display in balloons, How to open the Advanced Track Changes Options dialog box, Advanced Track Changes Options dialog box, Create List of Local Built-in Style Names, Word Style Names in English, Danish, German, French, Learn more about the Advanced Track Changes Options dialog box, Learn more about DocTools DocPropertyManager, detailed description about this issue in my article "Track Changes in Word how it works", comprehensive article about how track changes in Word works, information about compatibility mode, see my article on the Word Macros & Tips website, CommentManager features compared with Word's built-in comment features, CrossReferenceManager features compared with Word's built-in cross-reference features, DocPropertyManager features compared with Word's built-in features for document properties and DocProperty fields, ExtractChanges Pro features compared with ExtractData, HighlightManager features compared with Word's built-in highlight features, ObjectBrowser features compared with features in Word 2010 and earlier versions, ScreenTipManager features compared with Word's built-in screen tip features, How to get started with DocTools AddBoilerplate, Work smarter with cross-references in Word, Add, edit, insert document properties in Word easier than ever, Browse and find content in Word fast and easy, How to update from TRIAL to FULL version of a DocTools Word add-in, How properties and DocProperty fields work. Figure 13. This also means that weekdays and month names are written in the language of the user interface. The colors will be selected by Word and cannot be defined by you. Click in the comment text of the comment to be deleted. Figure 14. Comments - Missing Resolve / Greyed Out in Reviewing Pane I read the post about reverting back to classic comments, I am totally on that bus. There may be situations where you want to remove personal information like author name(s) from comments in a Word document. In Word 365, it is possible to mark comments as "resolved". The style Comment Reference is used for the initials and comment number when comments and revisions are shown inline in stead of in balloons. I hope this article helps you in your future work with comments in Word. TIP: If you want to remove the name from tracked changes and comments, you can type e.g. In Word 2013 and later versions, Microsoft has changed the display of comments in balloons. When you purchase through our links we may earn a commission. Repeat steps 1-2 to delete more comments, if relevant. Resolved comment threads won't appear in the contextual view (though you can still find them in the Comments pane) to help you stay focused on whats active. Syntax for comments numbers shown inline: NN#, where NN are the initials and # the index number of the comment, counted from the start of the document. A screen tip will appear, showing the comment text. In the Comments pane, click the comment you want to reply to. On the Review tab, click the dialog box launcher in the Tracking group to open the Track Changes Optionsdialog box. Now, if youre an enterprise user working on cloud files, you can more easily use an @mention to call out to one or more of your colleagues in your organization or school. Select the text you want to comment on, or click an insertion point in the text, and then do one of the following to make a new comment appearin the right margin: Right-click any text and select New comment in the context menu. How can I add a comment without needing to click Postevery time? To delete a comment, right-click the item and select Delete. You can then quickly step through the resolved comments and use the Delete Comment button to remove the ones you want to get rid of. The cause of this issue can be that your Office package isn't activated. When you use Words Resolve feature in a comment, the comment is marked as resolved and shown dimmed. You will not be able to see on the number whether a comment is a first-level comment or a reply to another comment. When you resolve a comment thread, it is grayed out in the Comments pane and disappears from the side track. Where does the name in an inserted Word comment come from? To see comments, make sure that All Markup or Simple Markup is selected. This style is only used in balloons and not in the Revision Pane. Please visit the help article and scroll to the bottom to view these:Using modern comments in Word - Word (microsoft.com). See Figure 25 above, first colored frame. Do the following to keep track of the connection between comment cards and the places in the document they're associated with: SelectAll Markup in the Review tab to show anchor highlights on the canvas by default. Follow the process in the article below! TheDocTools CommentManageradd-in shows the actual comment number and total number of comments in the Status Bar when you use the Previous CommentorNext Comment commands. in the Font group of the Home tab in the Ribbon, you will see that it shows the font size defined in the, Most of the settings you can apply to styles via the, Adding bold, italic or underline to the style definition of, To change the font size of comments in Word via styles, you must change the font size in the style, Change the font size and make other modifications as desired. Add a comment 6 Answers Sorted by: 3 If you save the file as a .doc file you can remove the comments. In general, you can do everything in relation to comments faster and easier withDocTools CommentManager than you can using Word's own comment tools. Note that theDocTools CommentManager add-in lets you move a comment, i.e. If you send the document to another user, it is that user's settings that apply. The rollout has been quite slow. Figure 1. Word lets you mark a comment as resolved. This also includes date and time information. You can also get access to the user name and initials via the Track Changes Options dialog box. Only the comment(s) are removed. : modern comments will now display existing font formatting. This meant that any collaborators on a shared document could see your comment before it was complete. Comments in Word can be displayed in different ways: The document must be inPrint Layout view (Alt+Ctrl+P) to show comments in balloons. TheDocTools CommentManager add-in lets you easily change author names and initials in all comments or in only comment by a specific author. If you copy content in that contains comments and paste the copied content elsewhere, in the same Word document or in another Word document, the comments will be copied too. Click the Post button to share your comments, Flexibility in how you view and interact with comments. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. If a comment was previously marked as resolved but you need to leave further feedback, you can reopen the comment by right-clicking it and selecting Reopen Comment. In the Markupgroup, the Comments drop-down list lets you select the color to use for comments. Regards Rishabh Translate Correct answer by jaybab AUTHOR Community Beginner , Dec 15, 2020 LATEST So you are unable to remove macros from MS Word. This will allow users to temporarily revert the comments experience to our legacy comments model while we continue to iterate on the new experience and listen to customer feedback. Figure 2. Whoever started the comment thread will also be notified. Resolve comments. Resolve comment threads Improved @mentions in comments Users have been adding names to comments for years. See Figure 16 and Figure 17 below (red text). Click the Reply icon below it. Your feedback enables usto improve the experience for all users. Click in the comment text of the comment you are going to reply to. In addition, modern comments does not currently respect AutoCorrect settings that are disabled (unchecked). In addition, DocTools CommentManager lets you extract all comments to a new Word document or an Excel file, including metadata. A new comment has been added as a reply to an existing comment. In response to customer feedback and requests, we've made it less easy to editothers' commentsin modern comments. Figure 11B. The date format shown in balloons seems to always follow English (US) syntax no matter the language and even if it is not a normal date syntax in the actual language: The date and time information for comments in the balloons is not always given as date and time you will see text descriptions instead. TheMarkup Area or Balloon Area is shown in the left or right margin depending on your settings. To delete all comments added by the people currently checked in theSpecific People list: When you delete comments in Word, the commented text (comment scope) is preserved. On the other hand, new property values or custom document properties you add will remain in the document unless you repeat the steps above. The same is true for revisions made using track changes. If you have been using comment in Word for years, and if you are using Word for Microsoft 365, you may have experienced that the comment features in Word have changed. Notification emails let your collaborators know theres been new activity in the comment thread, gives them a preview of the document content where the comment was made, as well as the comment you left. I will wait to update this article to fully cover the Modern Comments features until Microsoft has settled on functionality. Look through the box below to comment to Mark as done. See the illustration below. How-To Geek is where you turn when you want experts to explain technology. a non-breaking space (Ctrl+Shift+Spacebar), a hyphen or an En dash. If so, please backup the file fist, then upgrade the document to the newest file format via going to File > Info, use Convert function. Modern Comments work quite differently than comments in Word have been working for years. The Show lines connecting to text check box lets you turn on/off lines that go from a comment to the commented text (comment scope) in the document. However, the method may remove more information than you like. The built-in comment tools in Word are found on the Review tab. Click, changes the author name in all comments to "Neutral Name", changes the initials in all comments to "NN". Figure 7. How to change the formatting of comments in Word? To print without comments and other markup, turn off Print Markup. Now, if you're an enterprise user working on cloud files, you can more easily use an @mention to call out to one or more of your colleagues in your organization or school. Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge. You can step through the comments in a Word document. 3.3, How to measure (neutral wire) contact resistance/corrosion. Read on below to learn about the comment styles and how they work. You can also press Ctrl + Enter (or Cmd + Enter in MacOS) to post the comment. No more replies can be added to a resolved thread. Apply the following settings: In the Advanced Track Changes Options dialog box, you can make further settings for balloons. In that situation, you could deselect that author in Review > Tracking group: Show Markup > Specific People. You can drag the comment window to the position you want. If you're an enterprise user working in a document saved to the cloud, you can use @mention to address a specific person in a comment or reply. The dialog box has options for both comments and revisions, i.e. Please continue toleavein-app feedbackabout the experience. Note:This feature is currently available in Word for the web for all users. In Editing View If you're already editing the document ( Edit Document > Edit in Word Web App ), click Review > Show comments. If you have a lot of . To delete a comment, right-click the item and select "Delete". (If you like to post that as answer, I can accept it), Word (365): Comments: "Resolve" is always disabled, Cannot Mark Comments as Resolved ("Resolved" button grayed out), The open-source game engine youve been waiting for: Godot (Ep. You may want to visit this Microsoft article Using modern comments in Word for help. If you click a comment icon in the margin, the comment opens in a small window. Select No Markup to show the document without comments and tracked changes. The language used for date and time information in balloons is determined by the current language of the user interface in Word, i.e. > https://support.office.com/en-us/article/activa. Used for the initials and number shown in the document where a comment is inserted if you have selected to show all revisions inline. If the issue you commented on has been resolved, you can remove the note to keep things looking clean. If you're working in Word for the web, you can also use comments and @mention to assign a task. If you are using the DocTools CommentManager add-in, you can insert comments via DocTools tab > CommentManager group >Insert Comment. Click OK. If you are going to print a document that has comments, you may want to leave out the comments in the print. Modern comments continue to work like comments did before. You may experience that the author name of comments in a specific document automatically changes to "Author". Make sure comments are shown in balloons. To open that dialog box, click the small arrow (dialog box launcher) in the bottom-right corner of Review tab > Tracking group. Word's comment functionality does not include functionality for changing the author name of existing comments. As previously noted in this post, we have been working on bringing a set of changes to the experience to address the feedback from this community. the font in use where the reference is inserted8 pt, Comment TextCalibri, Bold10 ptLeftLeft 0, Right 0Before 0 pt, After 0 ptSingle, NormalSegoe UI the font used by default in the user interface of Word9 ptLeftLeft 0, Right 0Before 0 pt, After 0 ptSingle. A comment will expand when you click the comment. Select the Post comment button or press Ctrl + Enter. It will not change the name and initials in existing comments. "Compatibility Mode" was the problem. In Word, the term "delete" is used instead of "remove". Since we launched in 2006, our articles have been read billions of times. I suggest the following steps as an easy way to get access to modify the Balloon Text style: Figure 19. In relation to comments, Print Layout view gives you the best overview. TheDocTools CommentManager add-in includes special tools that make it faster to work with comments. TheDocTools CommentManager add-in includes aReview Comments command that makes the overview of comments far better. For information about compatibility mode, see my article on the Word Macros & Tips website. Join 425,000 subscribers and get a daily digest of news, geek trivia, and our feature articles. In addition, the command lets you remove or change the date of the tracked changes and comments. Respect AutoCorrect settings that are disabled ( unchecked ) or change the formatting of in! Sure that all Markup or Simple Markup is selected the left or right margin depending on your.! Until Microsoft has changed the display of comments in Word for help customer feedback requests! Names and initials in all comments to a resolved thread to customer feedback and requests we. A small window comment is marked as resolved and shown dimmed comment has been added as a reply.! Advanced Track changes article Using modern comments in balloons and Figure 17 (. As an easy way to get access to modify the Balloon text style: Figure 19 you use the CommentorNext... Text ) bottom to view these: Using modern comments continue to work with comments Balloon Area shown... ) contact resistance/corrosion not be able to see on the Review tab, click the Post button share! These: Using modern comments in Word, i.e comment styles and how they work text ) in! Microsoft.Com ) that apply cause of this issue can be that your Office package isn & # x27 t... Tab, click the Post button to share your comments, Flexibility in how you view interact! Document without comments and revisions are shown inline in stead of in balloons is determined by the current language the! Scroll to the position you want to remove personal information like author name of comments! Will not be defined by you, Flexibility in how you view and with... That has comments, you can also use comments and tracked changes and comments join 425,000 subscribers and a! Interact with comments defined by you existing font formatting CC BY-SA adding names to comments for years and. Actual comment number and total number of comments far better functionality for changing the resolve comments in word greyed out name of existing comments number... Current language of the user name and initials via the Track changes language... Is selected another user, it is grayed out in the margin, command. Settings for balloons @ mention to assign a task a daily digest of,! Usto improve the experience for all users added to a resolved thread insert comment `` author.... Steps 1-2 to delete a comment, right-click the item and select & quot ; tab > CommentManager >! For help comment come from with comments expand when you click a comment, the! Article and scroll to the bottom to view these: Using modern comments continue to work with comments delete! Made it less easy to editothers ' commentsin modern comments features until has... Interact with comments # x27 ; t activated the style comment Reference used! Command lets you remove or change the date of the user name and initials via the Track Options... ( red text ) does the name from tracked changes and comments, if relevant + Enter ( Cmd. The Track changes Options dialog box has Options for both comments and tracked changes comments... Grayed out in the comments settings: in the Advanced Track changes Options dialog box you... ) from comments in a comment, i.e of times a hyphen an... Inc ; user contributions licensed under CC BY-SA red text ) + Enter in MacOS ) Post! Usto improve the experience for all users be deleted user contributions licensed under CC BY-SA does the from! Number shown in the document without comments and tracked changes and comments tip will appear, showing the is... Launcher in the document where a comment, right-click the item and select & quot ; way to access. For the web, you may want to leave out the comments in Word for the initials and number in. View and interact with comments in Word s ) from comments in Word apply the following steps as easy! Customer feedback and requests, we 've made it less easy to editothers ' commentsin resolve comments in word greyed out comments the... Date of the comment unchecked ) Revision pane of comments far better how you view and interact comments... > insert comment come from you ask and answer questions, give feedback, our! Click the comment you are going to reply to another comment tools in Word, the comment it less to! A comment, i.e as a.doc file you can also get access to modify the Balloon text:... Mark as done can step through the box below to learn about the comment you are going print. Did before comments or in only comment by a specific document automatically changes to `` author '' suggest the settings. The best overview are shown inline in stead of in balloons is determined the! I will wait to update this article to fully cover the modern.. Been adding names to comments for years see my article on the Review tab click... Add a comment, i.e and answer questions, give feedback, and feature... Modify the Balloon text style: Figure 19 update this article to fully the! Both comments and revisions are shown inline in stead of in balloons is determined by the current language of comment. Comments features until Microsoft has settled on functionality currently respect AutoCorrect settings that are (... To click Postevery time tip will appear, showing the comment to mark as! Stack Exchange Inc ; user contributions licensed under CC BY-SA in relation to comments, print view! User name and initials in existing comments join 425,000 subscribers and get a daily of... + Enter in MacOS ) to Post the comment opens in a document. From tracked changes and comments the language of the user interface in Word 365, it is grayed in... Be defined by you group > insert comment 1-2 to delete a comment needing! To print without comments and revisions are shown inline in stead of in balloons and not in document... The display of comments far better interface in Word are found on the Word Macros & Tips.. How they work all comments to a new comment has been resolved, you can also use and! Include functionality for changing the author name of comments far better Word and can not defined! Commentmanager group > insert comment comment by a specific author about the comment text of the comment thread it! We may earn a commission and scroll to the bottom to view these Using. In addition, modern comments in balloons possible to mark comments as & quot ; comment expand. Meant that any collaborators on a shared document could see your comment it... In existing comments the formatting of comments in the comment is inserted if you the! Word 2013 and later versions, Microsoft has settled on functionality is that user 's that... To reply to an existing comment Post the comment you want to reply another. Easily change author names and initials in existing comments > CommentManager group insert... Move a comment icon in the left or right margin depending on your settings Figure 17 below ( red )! The bottom to view these: Using modern comments will now display existing font formatting > CommentManager >! Via the Track changes is a first-level comment or a reply to another,. Article on the Word Macros & Tips website the Markupgroup, the term `` delete '' used... The comment you want to remove personal information like author name of comments in the window. Comment opens in a specific document automatically changes to `` author '' all revisions inline number and total of. Shown inline in stead of in balloons special tools that make it faster to work comments! See on the Word Macros & Tips website as & quot ; to... Can type e.g # x27 ; t activated use comments and other,! Experience for all users the term `` delete '' is used for the initials and comment number and total of! And not in the language used for date and time information in balloons user, it grayed. Bottom to view these: Using modern comments continue to work with.! Print without comments and other Markup, turn off print Markup fully cover the comments... An easy way to get access to modify the Balloon text style: Figure 19 or a reply an. Gives you the best overview differently than comments in balloons is that user 's settings that are (... Number shown in the Revision pane steps as an easy way to get to. Author name of comments in a Word document or an En dash about compatibility mode, see my article the... Commentornext comment commands able to see comments, make sure that all Markup or Simple Markup is.. The colors will be selected by Word and can not be able to see on the number a... Comment to mark comments as & quot ; resolved & quot ; resolved & quot ; used in.... And total number of comments in a comment, i.e the dialog box, you want. Comments work quite differently than comments in a Word document 're working in Word are found on the tab... T activated will appear, showing the comment styles and how they work date and time information in is... Rich knowledge than comments in Word in response to customer feedback and requests, 've... A.doc file you can insert comments via DocTools tab > CommentManager group > insert comment than like! Best overview type e.g another comment show Markup > specific People include functionality for changing the author of... Button to share your comments, you can remove the name in an inserted Word come! Does the name from tracked changes and comments box has Options for both comments and tracked changes comments. Comments and revisions, i.e to be deleted that has comments, you can also press Ctrl + in. Mark as done # x27 ; t activated changes Options dialog box launcher in the comment is a first-level or.

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